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Antibullying Procedures

At Cumbria Movement, we are committed to creating an environment where all participants feel safe, valued, and supported. Bullying of any kind is unacceptable, and we are dedicated to preventing and addressing any form of bullying that may occur in our programs, sessions, or events. These procedures outline how we will identify, address, and prevent bullying within the organization.

1. Definition of Bullying

Bullying is behavior that is deliberately hurtful, harmful, or intimidating and occurs over a period of time. It can take many forms, including:

  • Physical Bullying: Hitting, pushing, kicking, or other physical harm.

  • Verbal Bullying: Name-calling, teasing, insulting, or threatening behavior.

  • Social Bullying: Excluding, spreading rumors, or damaging someone's reputation.

  • Cyberbullying: Bullying through digital platforms such as social media, messaging apps, or gaming platforms.

  • Emotional/Psychological Bullying: Manipulation, intimidation, or coercion to control or cause emotional harm.

2. Zero-Tolerance Approach

Cumbria Movement operates a zero-tolerance policy towards all forms of bullying. We are committed to ensuring that all children, young people, coaches, volunteers, and staff experience a supportive, inclusive, and safe environment free from bullying.

3. Preventing Bullying

To reduce the likelihood of bullying occurring, we implement the following prevention measures:

  • Creating an Inclusive Environment: Promoting respect, diversity, and positive behavior across all activities.

  • Encouraging Open Communication: Creating a safe space for children and young people to report concerns or experiences of bullying without fear of retaliation.

  • Training Staff and Volunteers: Ensuring all staff, coaches, and volunteers are trained to recognize and address bullying behavior and understand how to prevent it.

  • Promoting Positive Behavior: Reinforcing positive behavior through reward systems, praise, and creating an atmosphere of mutual respect.

4. Reporting Bullying

If bullying is suspected or witnessed, it must be reported immediately. The following steps outline how to report bullying incidents:

  • Inform a Coach or Staff Member: Report the incident to any coach or staff member, who will take the matter seriously.

  • Confidentiality: All reports of bullying will be treated with confidentiality to protect the victim and those involved.

  • Supporting the Victim: The victim should be supported through listening, reassurance, and ensuring their safety. They will be informed of the steps being taken to resolve the issue.

5. Investigation of Bullying Incidents

Upon receiving a report of bullying, the following steps will be taken:

  • Immediate Action: The safety and well-being of the victim will be prioritized. Any actions that may continue to harm the victim will be stopped immediately.

  • Investigation: A thorough investigation will be conducted. This may involve speaking with the victim, the alleged bully, any witnesses, and reviewing any evidence (e.g., messages, videos).

  • Documentation: All incidents of bullying will be documented, including the details of the bullying, actions taken, and any outcomes.

  • Neutral and Fair Approach: Both the victim and the alleged bully will be treated fairly, ensuring that the process is impartial.

6. Consequences for Bullying

Depending on the severity and frequency of the bullying, appropriate consequences will be applied:

  • Warning: In less severe cases, a formal warning may be given to the bully, with an explanation of how their behavior is unacceptable.

  • Restorative Measures: The bully may be asked to engage in a restorative process, where they are given an opportunity to apologize and make amends to the victim.

  • Suspension or Removal: For more serious or repeated incidents of bullying, the bully may face temporary suspension or permanent removal from activities.

  • Referral to Authorities: In cases where bullying involves illegal activities (e.g., cyberbullying, physical violence), the matter may be referred to local authorities for further investigation.

7. Support for the Victim

The victim of bullying will receive ongoing support to ensure their emotional and psychological well-being:

  • Reassurance: The victim will be reassured that the bullying will be dealt with and that they are safe.

  • Support Services: If needed, support from trained professionals such as counselors may be offered to help the victim cope with any emotional or psychological effects.

  • Monitor Well-Being: The victim’s well-being will be monitored, and further interventions may be implemented if necessary.

8. Support for the Bully

In many cases, bullying behavior can stem from issues that need to be addressed in the bully’s own life (e.g., emotional distress, family problems). Therefore, Cumbria Movement will:

  • Provide Support: Offer the bully the opportunity for counseling, behavior coaching, or conflict resolution support.

  • Behavioral Change Programs: In cases of repeated or serious bullying, the bully may be required to participate in programs that promote positive behavior and empathy.

  • Engagement with Parents or Guardians: If the bully is underage, parents or guardians will be informed, and their involvement in resolving the situation will be encouraged.

9. Bullying Prevention Education

To promote a safe and inclusive environment, Cumbria Movement will educate all participants about bullying prevention through:

  • Workshops and Discussions: Facilitating sessions on respect, kindness, inclusion, and the effects of bullying.

  • Encouraging Positive Behavior: Reinforcing the importance of teamwork, respect, and empathy during training sessions.

  • Parental Involvement: Encouraging parents and guardians to engage in anti-bullying initiatives by attending meetings or being informed about the importance of positive behavior.

10. Policy Review

The Cumbria Movement Anti-Bullying Policy will be reviewed annually to ensure it remains effective and responsive to the needs of the children and young people involved. Updates will be made as necessary, and all staff and volunteers will be informed of any changes.

Contact Information:
If you have any questions or concerns regarding our Anti-Bullying Procedures, please contact:

  • Designated Safeguarding Lead (DSL): [Insert Name & Contact Info]

  • Emergency Services: Dial 999 if there is immediate danger.

  • Local Support Services: [Insert Contact Information for Counseling or Support Agencies]

By implementing these Anti-Bullying Procedures, Cumbria Movement seeks to maintain an environment where everyone feels valued, respected, and safe. Through prevention, support, and appropriate responses, we can ensure that bullying is minimized, and all participants can thrive in their activities.

Safeguarding children guidelines

At Cumbria Movement, safeguarding children is of the utmost importance. We are committed to creating and maintaining a safe environment for all children and young people participating in our activities. These guidelines aim to ensure that our staff, coaches, and volunteers act in a manner that prioritizes the safety, well-being, and dignity of all children involved with our programs.

1. Introduction to Safeguarding Children

Safeguarding children involves protecting them from any form of abuse, neglect, exploitation, and harm while promoting their rights and well-being. At Cumbria Movement, we are dedicated to preventing harm, ensuring that children thrive in a supportive environment, and addressing any concerns promptly.

2. Definition of a Child

A child refers to anyone under the age of 18 years, as per the law. This includes young people under the age of 18 who participate in any of Cumbria Movement's programs, activities, or events.

3. Types of Abuse

It is crucial to understand the different types of abuse so we can identify and respond effectively:

  • Physical Abuse: Any form of violence or harm inflicted on a child (e.g., hitting, slapping, shaking).

  • Sexual Abuse: Any unwanted sexual behavior or contact with a child, including grooming or exploitation.

  • Emotional or Psychological Abuse: Behavior that harms a child's mental health, such as verbal abuse, bullying, or intimidation.

  • Neglect: Failure to meet a child's basic needs, such as food, shelter, safety, and medical care.

  • Bullying: Any form of repeated aggressive behavior (physical, verbal, or online) aimed at intimidating or harming a child.

4. Roles and Responsibilities

Cumbria Movement staff, coaches, and volunteers are all responsible for safeguarding children and ensuring they have a safe and positive experience:

  • Coaches and Volunteers: Must follow all safety guidelines, report any concerns, and maintain professional boundaries with children at all times.

  • Management: Must ensure all staff are trained in safeguarding, conduct regular risk assessments, and maintain safety standards across all programs.

  • Participants: Children should be informed about their rights, encouraged to report any concerns, and follow safety instructions provided by coaches.

5. Reporting Safeguarding Concerns

If any staff member, volunteer, or participant has concerns about a child's safety, they must report them immediately:

  1. Document the Concern: Record details of the concern, including dates, times, and nature of the issue.

  2. Report to the Designated Safeguarding Lead (DSL): Inform the DSL or another responsible adult immediately.

  3. Referral to Authorities: If there is immediate risk or harm to a child, contact local authorities (e.g., children’s services or police).

Safeguarding Contact Information:

  • Designated Safeguarding Lead (DSL): [Insert Name and Contact Info]

  • Local Safeguarding Children’s Board: [Insert Contact Info]

  • Emergency Services: Dial 999 if a child is at immediate risk.

6. Safe Recruitment and Selection

To ensure that only suitable individuals work with children:

  • Background Checks: All staff and volunteers must undergo enhanced DBS (Disclosure and Barring Service) checks.

  • Interviews: Prospective coaches and volunteers will go through a thorough interview process to assess their suitability for working with children.

  • Ongoing Supervision: Regular monitoring will take place to ensure staff and volunteers continue to meet safeguarding requirements.

7. Training and Awareness

All staff and volunteers at Cumbria Movement will:

  • Complete Safeguarding Training: All staff, coaches, and volunteers must complete mandatory safeguarding children training during their induction and undergo refresher training annually.

  • Understand Reporting Procedures: Training will include how to recognize signs of abuse, how to report concerns, and how to provide a safe environment for children.

8. Maintaining Professional Boundaries

Professional boundaries are essential for safeguarding:

  • Appropriate Interaction: Staff and volunteers should maintain appropriate, respectful, and professional behavior when interacting with children.

  • Avoid One-on-One Situations: Whenever possible, interactions should be in open, observable settings. If one-on-one coaching is necessary, it should occur in public or observable locations.

  • No Inappropriate Relationships: Staff and volunteers should never develop personal, emotional, or inappropriate relationships with children.

9. Social Media and Communication

To ensure children's safety and privacy, staff and volunteers must adhere to these guidelines:

  • No Private Communication: Avoid private messaging or contact with children outside the context of organized activities.

  • Social Media Guidelines: Do not accept children as "friends" on social media. All group communication should be conducted via official channels.

  • Appropriate Content: Any photos, videos, or other media shared must be appropriate, non-exploitative, and aligned with Cumbria Movement's policy.

10. Managing Allegations of Abuse

If an allegation of abuse is made, the following steps will be taken:

  • Immediate Action: Ensure the child’s safety and wellbeing by taking appropriate steps, including removing them from a potential risk situation.

  • Do Not Investigate: Only authorized authorities should investigate the allegations. The responsibility of Cumbria Movement is to report and document the concern.

  • Support for the Child: We will provide appropriate support for the child and their family, including access to professional services.

  • Report to Authorities: The allegation will be reported to children’s services or the police, as required.

11. Confidentiality

Safeguarding matters are confidential and should only be shared on a "need-to-know" basis. Information should only be shared with those involved in the investigation or who are legally required to know.

12. Policy Review

These guidelines will be reviewed annually or as needed to reflect best practices, changes in legislation, or incidents that may occur. All staff and volunteers will be made aware of any updates.

Contact Information for Safeguarding Concerns:

  • Designated Safeguarding Lead (DSL): [Insert Name and Contact Info]

  • Local Safeguarding Children’s Board: [Insert Contact Info]

  • Emergency Services: Dial 999

Safeguarding adults guidelines

At Cumbria Movement, we are committed to creating a safe and supportive environment for all participants, including vulnerable adults. These guidelines are designed to ensure that adults involved in our programs are protected from harm, abuse, or exploitation, and that coaches, staff, and volunteers understand their responsibilities in safeguarding.

1. Introduction to Safeguarding Adults

Safeguarding is the process of protecting adults who are at risk of harm, ensuring their well-being, and promoting their rights and dignity. This policy aims to ensure that adults are safeguarded from abuse, neglect, and exploitation while participating in Cumbria Movement’s programs and services.

2. Definition of an Adult at Risk

An adult at risk is someone aged 18 or over who has care and support needs, and as a result, may be unable to protect themselves from significant harm or exploitation. This could be due to mental health issues, physical disability, learning disabilities, or age-related issues.

3. Principles of Safeguarding Adults

Cumbria Movement is committed to the following principles in safeguarding adults:

  • Empowerment: Individuals are supported to make their own decisions and informed choices.

  • Prevention: We will take proactive steps to prevent harm from occurring.

  • Proportionality: Our response to safeguarding concerns will be proportionate to the risk.

  • Protection: We will ensure that adults at risk are supported and protected from abuse or neglect.

  • Partnership: We will work with other agencies, services, and organizations to safeguard adults.

  • Accountability: We will ensure that actions are taken and that there is a clear line of accountability for safeguarding issues.

4. Types of Abuse and Harm

Abuse can take many forms, and staff, coaches, and volunteers must be aware of the various types of abuse that could occur, including:

  • Physical Abuse: Hitting, slapping, pushing, or other forms of physical harm.

  • Emotional or Psychological Abuse: Threatening, humiliating, or manipulating someone.

  • Sexual Abuse: Any unwanted or inappropriate sexual behavior.

  • Neglect: Failing to provide adequate care, support, or access to necessities such as food, shelter, or medical care.

  • Financial Abuse: Stealing or exploiting someone's money or possessions.

  • Discriminatory Abuse: Abuse based on a person’s race, gender, sexual orientation, disability, or age.

  • Institutional Abuse: Mistreatment caused by the policies, practices, or culture within an organization or service.

  • Domestic Abuse: Harm or violence within a domestic relationship.

5. Responsibilities of Coaches, Staff, and Volunteers

All coaches, staff, and volunteers at Cumbria Movement have a responsibility to safeguard adults at risk by:

  • Creating a safe environment: Ensuring that activities and environments are safe, respectful, and welcoming to all participants.

  • Recognizing signs of abuse: Being alert to the signs of abuse and understanding what to look out for in vulnerable adults.

  • Reporting concerns: Reporting any concerns or suspicions of abuse to designated safeguarding leads or relevant authorities.

  • Maintaining professional boundaries: Ensuring that appropriate relationships are maintained and avoiding any behavior that could be construed as abusive or inappropriate.

6. Reporting Safeguarding Concerns

If there is a safeguarding concern, coaches, staff, or volunteers must take immediate action by:

  1. Recording the concern: Write down all relevant details (dates, times, and description of the concern) as soon as possible.

  2. Reporting to Designated Safeguarding Lead (DSL): Every Cumbria Movement activity will have a designated safeguarding lead (DSL) who is trained to deal with safeguarding issues.

  3. Escalating to Authorities: If necessary, the concern will be reported to the local adult safeguarding team or police.

Contact Information for Safeguarding Concerns:

  • Designated Safeguarding Lead: [Insert Name and Contact Info]

  • Local Safeguarding Adults Board: [Insert Contact Info]

  • Emergency Services (Police/Fire): Dial 999 in case of immediate danger.

7. Responding to Allegations of Abuse

When an allegation of abuse is made, Cumbria Movement will:

  • Take the allegation seriously and ensure the adult at risk is protected.

  • Avoid making assumptions or conducting investigations independently; this will be handled by the appropriate authorities.

  • Support the individual who is the subject of the abuse by offering appropriate support and referring them to specialist services if needed.

8. Confidentiality and Information Sharing

  • Any information regarding safeguarding concerns should be treated with the utmost confidentiality.

  • Information should only be shared on a need-to-know basis, and in accordance with local safeguarding protocols.

  • Consent from the adult at risk may be required, except in circumstances where there is a risk of significant harm, in which case the information may be shared without consent.

9. Training and Awareness

Cumbria Movement will ensure that:

  • All staff, coaches, and volunteers undergo regular safeguarding training and are familiar with the signs of abuse and the procedures for reporting concerns.

  • Ongoing refresher training will be provided to ensure safeguarding practices remain up-to-date and effective.

10. Review of Policy

This Safeguarding Adults Policy will be reviewed annually, or more frequently if required by changes in legislation, regulations, or best practices. Staff and volunteers will be notified of any updates or changes to the policy.

11. Support for Individuals Affected by Abuse

Cumbria Movement is committed to ensuring that all adults who experience abuse or harm have access to appropriate support and care. We will:

  • Provide referrals to specialist services, including counseling, medical care, and legal support, where necessary.

  • Work with other organizations to ensure the adult at risk is supported in a holistic manner.

Contact Information

For further questions or to report safeguarding concerns, please contact:

  • Designated Safeguarding Lead: [Insert Contact Info]

  • Local Safeguarding Adults Team: [Insert Contact Info]

  • Emergency Services: Dial 999

By following these guidelines, Cumbria Movement seeks to ensure that adults at risk are treated with dignity and respect, and that they can fully participate in our programs in a safe, supportive, and protective environment.

Volunteering guidelines

At Cumbria Movement, we value the contribution of volunteers in creating a positive, inclusive, and safe environment for participants. Our volunteer program provides opportunities to support coaching, community outreach, and events while developing key skills in sports leadership.

Who Can Volunteer?

✅ Individuals passionate about movement, coaching, and community engagement
✅ Those willing to commit time to support structured sessions and events
✅ Volunteers aged 16+ (younger volunteers may be considered with parental consent)
✅ No prior coaching experience required—training and mentorship provided

Volunteer Responsibilities

🔹 Assist lead coaches in delivering structured and engaging sessions
🔹 Help set up and maintain a safe training environment
🔹 Support participants with guidance, encouragement, and safety awareness
🔹 Promote inclusivity, teamwork, and respect among all participants
🔹 Follow health & safety protocols and report any incidents to staff
🔹 Represent Cumbria Movement’s values professionally and positively

What Volunteers Gain

🌟 Hands-on experience in sports coaching and event management
🌟 Mentorship and skills development from experienced coaches
🌟 Opportunities to gain qualifications (e.g., coaching pathways)
🌟 The satisfaction of making a positive impact in the community

Commitment & Expectations

🕒 Volunteers should commit to agreed hours and notify staff of any changes
📋 Complete any required training, including safeguarding and first aid basics
🤝 Engage with participants positively and act as a role model

We welcome enthusiastic individuals to join our movement and help create an inspiring space for all!

📩 Interested? Contact us at: cumbriamovement@gmail.com

Health and Safety guidelines

Our Commitment to Safety

✅ Qualified Coaches – All instructors hold recognized coaching certifications and first aid training.
✅ Risk Management – Regular safety checks, structured skill assessments, and injury prevention strategies.
✅ Safe Training Environments – Well-maintained indoor and outdoor facilities with appropriate equipment.
✅ Emergency Preparedness – First aid kits, trained staff, and clear emergency response plans in place.
✅ Participant Responsibility – Encouraging safe training habits, proper technique, and open communication about injuries or concerns.

We continuously review and update our safety protocols to align with best practices and legal requirements. Whether you're new to parkour or an experienced athlete, we ensure a secure and engaging experience for all.

For more details, contact us at cumbriamovement@gmail.com.

Drug and
substance guidelines

At Cumbria Movement, we are committed to maintaining a safe, healthy, and positive environment for all participants, coaches, staff, and volunteers. To ensure the well-being of everyone involved in our programs, we have a strict zero-tolerance policy on drugs and substance misuse.

1. Policy Statement

We strictly prohibit the use, possession, distribution, or influence of illegal drugs, alcohol, and any performance-enhancing substances during any Cumbria Movement activities, including:
✅ Training sessions
✅ Coaching programs
✅ Community outreach events
✅ Competitions and workshops

2. Expectations for Participants, Staff & Volunteers

🔹 No Drugs or Alcohol – Arriving at sessions under the influence is strictly prohibited.
🔹 Medication Disclosure – Any necessary prescribed medication must be reported to coaching staff if it affects participation.
🔹 Responsible Conduct – Volunteers, staff, and coaches must set a positive example by adhering to this policy at all times.

3. Reporting & Enforcement

🚨 Any violation of this policy will result in:
⚠️ Immediate removal from the session
⚠️ Review of involvement with Cumbria Movement programs
⚠️ Potential reporting to authorities in cases of illegal substance use

4. Support & Education

We encourage open discussions about health, well-being, and substance awareness. If you or someone you know is struggling with substance-related issues, we can provide:
💬 Confidential support and signposting to professional services
📚 Educational resources on drug and alcohol awareness

By maintaining a substance-free environment, we ensure a safe, focused, and inclusive space for all.

📩 For any concerns or questions, contact us at: cumbriamovement@gmail.com

Endorsements and
sponsorships guidelines

At Cumbria Movement, we welcome partnerships that align with our values, mission, and commitment to promoting movement, health, and community engagement. These guidelines ensure that all endorsements and sponsorships maintain integrity, professionalism, and inclusivity within our programs.

1. Policy Statement

Endorsements and sponsorships should:
✅ Reflect Cumbria Movement’s core values of safety, inclusivity, and community growth
✅ Benefit our participants, coaches, and programs
✅ Promote ethical, high-quality products or services
✅ Maintain transparency and fairness in all agreements

We will not accept sponsorships from entities that promote:
❌ Harmful or unsafe products (e.g., drugs, tobacco, alcohol, illegal substances)
❌ Discriminatory or unethical business practices
❌ Products that contradict health, safety, or youth development

2. Sponsorship Opportunities

We offer sponsorships in areas such as:
🎽 Event Sponsorship – Branding and support for competitions, showcases, or community events
🎒 Equipment & Facility Sponsorship – Contributions towards training gear, safety equipment, or venue improvements
📢 Marketing & Branding Partnerships – Collaborations for mutual promotion through social media, apparel, or website features

3. Endorsements & Brand Partnerships

Cumbria Movement may engage in endorsement agreements under the following conditions:
🔹 The product or service is relevant to movement, fitness, or community well-being
🔹 The partnership supports the growth and sustainability of our programs
🔹 Any endorsements made by our coaches or representatives are honest and based on personal experience

All sponsorships and endorsements will be reviewed on a case-by-case basis to ensure alignment with our mission and ethics.

4. Application & Approval Process

📩 Interested sponsors must submit a proposal outlining:
✔️ The nature of the partnership
✔️ How it aligns with Cumbria Movement’s values
✔️ The benefits for both parties

All agreements will be formally reviewed and approved by Cumbria Movement’s leadership before any commitments are made.

For sponsorship inquiries, please contact:
📧 cumbriamovement@gmail.com

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Respect and professionalism guidelines

At Cumbria Movement, we are committed to fostering a positive, inclusive, and professional environment for all participants, coaches, staff, and volunteers. These guidelines ensure that everyone involved in our programs upholds mutual respect, integrity, and professionalism in all interactions.

1. Core Values of Respect & Professionalism

✅ Inclusivity & Fairness – Treat everyone equally, regardless of background, ability, or experience.
✅ Positive Communication – Use respectful, constructive language when speaking with participants, colleagues, and the community.
✅ Supportive Environment – Encourage, motivate, and uplift others to create a safe and welcoming space.
✅ Professional Conduct – Maintain high standards of behavior, appearance, and attitude while representing Cumbria Movement.

2. Expected Behavior for Staff, Coaches & Volunteers

🔹 Be punctual, prepared, and engaged in all sessions and events.
🔹 Act as a role model by demonstrating patience, encouragement, and professionalism.
🔹 Handle disagreements or concerns calmly and respectfully—escalate serious issues through appropriate channels.
🔹 Avoid inappropriate or offensive language, gestures, or behavior that may make others feel uncomfortable.
🔹 Uphold confidentiality and privacy when dealing with participant information or sensitive matters.

3. Expected Behavior for Participants & Parents

👟 Show respect to coaches, staff, and fellow participants at all times.
🎯 Follow instructions and safety guidelines to maintain a positive learning environment.
🗣️ Communicate any concerns or feedback in a respectful and constructive manner.
🚫 Bullying, discrimination, or disrespectful behavior will not be tolerated and may lead to removal from sessions.

4. Handling Conflict & Misconduct

If an issue arises:
⚠️ Step 1: Address the concern professionally and calmly with the individuals involved.
⚠️ Step 2: If unresolved, report the issue to a senior coach, manager, or designated safeguarding officer.
⚠️ Step 3: Formal actions will be taken based on the severity of the issue, including mediation, warnings, or disciplinary measures.

5. Commitment to a Positive Culture

Cumbria Movement is dedicated to maintaining a safe, supportive, and professional community where everyone feels valued and respected. By following these guidelines, we can ensure a thriving and inclusive environment for all.

📧 For questions or concerns, please contact: cumbriamovement@gmail.com

Donation guidelines

At Cumbria Movement, we appreciate and value all donations that help support our mission to promote movement, fitness, and community engagement. These guidelines ensure that all contributions are handled ethically, transparently, and effectively.

1. Purpose of Donations

Donations help us:
✅ Provide affordable or free access to movement and gymnastics programs for young people
✅ Maintain and improve equipment and facilities
✅ Support volunteer and coaching development
✅ Expand community outreach and inclusive programs

2. Types of Donations Accepted

We accept:
💰 Financial Donations – One-time or recurring monetary contributions
🎽 Equipment Donations – New or gently used training gear (e.g., mats, foam blocks, safety equipment)
📍 Venue or Facility Support – Space for training, events, or outreach programs
🕒 In-Kind Services – Volunteering, professional services (e.g., marketing, photography, event planning)

We do not accept:
❌ Items in poor condition, unsafe, or unsuitable for training
❌ Donations from sources that conflict with our values (e.g., alcohol, tobacco, or gambling-related sponsors)

3. Donation Process

📩 Step 1: Contact Cumbria Movement at cumbriamovement@gmail.com to discuss your donation.
📋 Step 2: Financial donations can be made via bank transfer, PayPal, or fundraising platforms. Equipment and in-kind donations will be reviewed for suitability.
🎗️ Step 3: Acknowledgment and receipts will be provided for all donations upon request.

4. Transparency & Accountability

💡 All donations will be used solely for the benefit of Cumbria Movement programs and initiatives.
📑 Regular reports may be provided to major donors or sponsors on how contributions are utilized.
🎯 We ensure that all funds are allocated in line with our mission and community impact goals.

5. Recognition & Sponsorship Opportunities

Donors may be recognized through:
🏆 Social media shoutouts and website mentions
🎉 Event sponsorship opportunities
🎟️ Exclusive invitations to community events and programs

We are incredibly grateful for any contribution that helps support movement, health, and inclusivity in our community.

📧 For donation inquiries, please contact:
📩 cumbriamovement@gmail.com

Competition guidelines

At Cumbria Movement, we aim to create a fair, safe, and supportive competition environment that encourages skill development, sportsmanship, and personal growth. These guidelines ensure that all participants, coaches, and spectators understand the expectations and standards for competitions.

1. Eligibility & Registration

✅ Open to participants of all skill levels (age groups and divisions will be specified per event).
✅ All competitors must register in advance by the stated deadline—late entries may not be accepted.
✅ Participants must complete and submit a waiver & health declaration form before competing.
✅ Entry fees (if applicable) must be paid before the competition date.

2. Competition Rules & Format

📜 Event-Specific Rules – Each competition will follow a defined structure based on discipline (e.g., gymnastics, parkour, or movement-based challenges).
⏳ Time Limits – Events may have time restrictions for performances, runs, or skills.
🏅 Scoring System – Judges will evaluate based on:

  • Technical execution (form, control, skill level)

  • Creativity & style (originality, flow, and confidence)

  • Safety & consistency (proper landings, control, and risk management)

All rules will be clearly communicated before the event.

3. Code of Conduct

🚫 Unsportsmanlike behavior, arguing with judges, or disrespect towards competitors or officials will not be tolerated.
👏 Encourage and support fellow competitors—a positive environment benefits everyone.
🎽 Competitors must wear appropriate attire suitable for the event (gymnastics leotards, sportswear, non-slip footwear if required).

Failure to adhere to the code of conduct may result in warnings, point deductions, or disqualification.

4. Safety & Injury Prevention

🩹 A warm-up and cool-down period is mandatory before and after events.
👩‍⚕️ First aid staff will be present—report any injuries immediately.
🏗️ Equipment checks will be done before the event to ensure safety.

If an athlete is deemed unfit to compete due to injury, they may be withdrawn from the event for their own safety.

5. Judging & Appeals

📋 All judging decisions are final and based on predefined scoring criteria.
🔍 Appeals may be submitted only by coaches within 15 minutes after the score is announced.
⚖️ Appeals will be reviewed by a competition panel, and a final decision will be communicated promptly.

6. Awards & Recognition

🥇 Medals, trophies, or certificates will be awarded to top performers.
🏆 Special awards may be given for Best Sportsmanship, Creativity, or Most Improved Athlete.
📢 Results will be announced at the event and shared on Cumbria Movement’s website and social media.

7. Spectator & Parental Guidelines

📸 Spectators are welcome but must follow venue rules regarding photography and video recording.
🤫 Cheering is encouraged, but disruptive behavior (shouting at judges, coaching from the sidelines) will not be permitted.
🔔 Parents and guardians should support all competitors and respect the competition environment.

8. Event Cancellation & Refunds

If an event is canceled due to unforeseen circumstances (e.g., extreme weather, venue issues), participants will receive:
✔️ A rescheduled competition date OR
✔️ A partial/full refund of entry fees, depending on costs already incurred.

Refunds for voluntary withdrawals will be subject to the event’s refund policy.

9. Contact & Further Information

For specific event details, registration inquiries, or rule clarifications:
📧 Email: cumbriamovement@gmail.com
🌐 Website: [Insert Website Link]

These guidelines ensure a fair, enjoyable, and well-organized competition experience for everyone involved. Let’s compete with passion, skill, and respect! 🚀

Privacy guidelines

1. Data Collection

We may collect personal information for the following purposes:
✅ Event Registration & Participation (e.g., name, contact details, emergency contacts, health information)
✅ Membership & Coaching Programs (e.g., qualifications, background checks, training history)
✅ Communication & Updates (e.g., newsletters, schedule changes, important notices)
✅ Marketing & Promotion (e.g., photos/videos with consent for social media, website, and promotional materials)

2. Data Usage & Processing

We will only use collected data for:
🔹 Administrative purposes (e.g., managing events, memberships, volunteer records)
🔹 Health & Safety requirements (e.g., emergency contacts, medical conditions for safety measures)
🔹 Communication & Service Improvement (e.g., gathering feedback, responding to inquiries)
🔹 Legal & Compliance Obligations (e.g., safeguarding policies, background checks for coaches and volunteers)

3. Data Storage & Security

We take appropriate measures to protect personal data from loss, misuse, unauthorized access, or disclosure.
🔐 Secure Storage – Personal data is stored in secure digital and physical locations with restricted access.
📅 Retention Period – We only keep personal information for as long as necessary to fulfill the intended purpose or legal requirements.
❌ Data Deletion – Once data is no longer required, it will be securely deleted or anonymized.

4. Sharing & Third-Party Access

We do not sell, trade, or rent personal data. However, information may be shared with:
👮 Regulatory Bodies & Authorities – When legally required (e.g., safeguarding concerns, legal compliance).
🤝 Trusted Service Providers – For essential services (e.g., payment processing, event management software), ensuring they comply with data protection laws.
🏅 British Gymnastics & Partner Organizations – Where necessary for competition registration, certification, or professional development.

Consent will be obtained before sharing data with external parties unless legally required.

5. Photography & Media Consent

📷 Event Photography & Videos – We may take photos/videos for promotional use on our website, social media, or marketing materials.
✔️ Consent Forms – Participants (or parents/guardians for under-18s) will be asked to provide consent before images are used publicly.
❌ Opt-Out Option – Anyone who does not wish to be photographed or recorded can inform us at registration or contact us directly.

6. Participant Rights

Individuals have the right to:
📁 Access their personal data – Request details of the information we hold.
📝 Request corrections – If any personal data is inaccurate or incomplete.
🚫 Withdraw consent – For marketing, media use, or other non-essential data processing.
🗑️ Request data deletion – When data is no longer needed (subject to legal and operational requirements).

To exercise these rights, contact us at 📧 cumbriamovement@gmail.com.

7. Data Breach Response

In the event of a data breach (unauthorized access, loss, or theft of personal data):
⚠️ We will assess the impact and take immediate steps to mitigate risks.
📢 Affected individuals will be notified if there is a significant risk to their privacy.
📄 A report will be made to relevant authorities if legally required under data protection laws.

8. Contact & Further Information

For any privacy-related inquiries or concerns:
📧 Email: cumbriamovement@gmail.com
🌐 Website: [Insert Website Link]

We are committed to maintaining the highest standards of privacy, security, and transparency to ensure the trust and safety of our community. 🏅

Terms of use
policy guidelines

1. Acceptance of Terms

By participating in Cumbria Movement activities, using our website, or engaging with our services, you:
✔️ Agree to abide by these terms and all applicable laws.
✔️ Acknowledge that these terms may be updated, and it is your responsibility to review any changes.

2. Participation & Eligibility

👥 Who Can Participate?

  • Participants must meet the age and skill level requirements for specific programs.

  • Under-18s require parental or guardian consent.

  • Participants must complete any required registration forms, waivers, and health disclosures.

🩺 Health & Safety Requirements

  • Participants must inform coaches of any medical conditions, injuries, or limitations before training.

  • All participants must follow safety instructions and use equipment responsibly.

  • Cumbria Movement reserves the right to deny participation if a coach determines a safety risk.

3. Facility & Equipment Use

🏢 Respect for Facilities & Equipment

  • Participants must use all equipment safely and as instructed by coaches.

  • Any damage to property or equipment due to misuse may result in suspension or financial liability.

  • Outdoor training areas must be left clean and free of litter after use.

🚫 Prohibited Behaviors

  • No reckless behavior, vandalism, or dangerous stunts that could harm others.

  • No unauthorized access to restricted areas or after-hours facility use.

4. Conduct & Respect

🤝 Expected Behavior

  • Participants, staff, and visitors must treat each other with respect, professionalism, and inclusivity.

  • Discrimination, harassment, bullying, or abusive language will not be tolerated.

⚠️ Disciplinary Actions

  • Violations of conduct guidelines may result in warnings, suspension, or permanent bans from activities.

  • Serious offenses may be reported to authorities where necessary.

5. Payment & Refunds

💳 Membership & Event Fees

  • All program fees must be paid in full before participation unless otherwise agreed.

  • Late or unpaid fees may result in suspension from activities.

🔄 Refund Policy

  • Refunds will only be issued in accordance with our refund policy (e.g., medical reasons, program cancellations).

  • No refunds for missed sessions unless due to medical reasons with valid proof.

6. Privacy & Data Protection

📊 Data Usage

  • Personal information collected during registration will be used only for administrative and safety purposes.

  • We do not sell or share personal data with third parties without consent, except as required by law.

📸 Media Consent

  • Photos/videos may be taken during activities for promotional purposes.

  • Participants (or guardians for minors) may opt out of media use by notifying us in writing.

7. Liability & Risk Acknowledgment

⚠️ Assumption of Risk

  • Participants acknowledge that parkour, gymnastics, and movement training involve inherent risks.

  • Cumbria Movement is not liable for injuries unless caused by gross negligence.

📝 Waivers & Insurance

  • All participants must sign a waiver before engaging in physical activities.

  • We recommend participants have personal accident insurance coverage.

8. Website & Online Services

🌐 Website Use

  • Website content is for informational purposes only and may not be copied, sold, or redistributed without permission.

  • Users must not engage in hacking, spam, or disruptive activities on our digital platforms.

💬 Community & Social Media

  • Any offensive, defamatory, or spam content posted on Cumbria Movement’s social media will be removed.

  • We reserve the right to ban users violating community guidelines.

9. Termination of Access

🚫 Reasons for Termination

  • Violation of these terms may result in restricted access to services, programs, or facilities.

  • Illegal activities or repeated misconduct will result in permanent bans and legal action if necessary.

10. Amendments & Updates

Cumbria Movement reserves the right to update these Terms of Use at any time. Changes will be communicated via our website or direct notifications to members.

For any questions or concerns, please contact us at:
📧 Email: cumbriamovement@gmail.com
🌐 Website: [Insert Website Link]

By engaging with Cumbria Movement, you acknowledge and agree to these Terms of Use. 🏅

Personal
belonging guidelines

Cumbria Movement is committed to providing a safe and secure environment for all participants. These guidelines outline the responsibilities and best practices for handling personal belongings during training sessions, events, and activities.

1. Responsibility for Personal Items

🎒 Participant Responsibility

  • Participants are responsible for their own personal belongings, including clothing, mobile phones, wallets, and training gear.

  • Cumbria Movement is not liable for lost, stolen, or damaged items.

🔐 Storage & Security

  • Lockers or designated storage areas may be available, but their use is at the participant’s own risk.

  • It is recommended to bring only necessary items to training sessions.

2. Prohibited & Restricted Items

🚫 Do Not Bring:

  • Large amounts of cash or valuable items (e.g., expensive jewelry, electronics).

  • Weapons, illegal substances, or any items that could pose a risk to others.

  • Hazardous materials, including flammable or sharp objects.

📵 Mobile Phones & Electronics

  • Phones must be stored securely and used only during breaks or emergencies.

  • Filming or photography is not allowed without permission from the coach and other participants.

3. Lost & Found Policy

🛑 Reporting Lost Items

  • If an item is lost, notify a coach or staff member immediately.

  • Found items will be held in a designated lost & found area for a limited time.

📅 Unclaimed Items

  • Items left unclaimed for 30 days will be donated or disposed of.

  • ID cards, bank cards, or personal documents will be returned if possible or securely discarded.

4. Theft & Misuse

⚠️ Theft Prevention

  • Participants must respect others’ belongings and never take or use items without permission.

  • Any suspected theft should be reported to staff immediately.

🚨 Consequences for Theft or Misuse

  • Any participant caught stealing or misusing another’s belongings may face suspension or permanent removal from Cumbria Movement programs.

  • Severe incidents may be reported to the authorities.

5. Best Practices for Protecting Personal Items

✅ Recommended Actions:

  • Label all personal items with your name.

  • Keep valuables at home when possible.

  • Use zippered pockets or a secure bag for small essentials.

  • Store items in a designated secure area when available.

By following these guidelines, participants can help create a safe and respectful environment for everyone at Cumbria Movement.

For further information, contact us at:
📧 Email: cumbriamovement@gmail.com

Inclusion, Equality, Diversity

The Inclusion, Equality, and Diversity (IED) guidelines aim to create environments where everyone is treated fairly and respectfully, regardless of background, identity, or experience. These guidelines support organizations and individuals in ensuring that diversity is celebrated, inclusion is promoted, and equality is at the core of everything they do.

Below is a set of key principles and actionable steps for promoting Inclusion, Equality, and Diversity in the UK in 2025:

1. Legal Framework for Equality, Diversity, and Inclusion

In 2025, UK Equality Laws will continue to play a critical role in ensuring equality and protecting individuals from discrimination. Some of the key legislative acts include:

  • Equality Act 2010: This is the primary legislation that protects individuals from discrimination. The act covers various protected characteristics, including age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation.

  • Public Sector Equality Duty (PSED): This duty is embedded within the Equality Act 2010, requiring public bodies to consider how their policies and decisions impact people with protected characteristics. It obligates organizations to eliminate discrimination, advance equality of opportunity, and foster good relations between different people.

  • Human Rights Act 1998: This act outlines the rights and freedoms of individuals in the UK and supports the principles of fairness and equality.

2. Inclusion and Accessibility in Practice

Inclusion is about creating a culture where everyone feels welcome and valued. It is not just about complying with legal requirements; it’s about ensuring that all individuals can participate fully.

Best Practices for Inclusion:

  • Accessibility: Ensure that physical spaces (e.g., buildings, websites, events) are accessible to people with disabilities, including wheelchair users, those with visual or hearing impairments, and neurodiverse individuals. Use assistive technologies where necessary.

  • Inclusive Language: Use language that acknowledges diversity and avoids discriminatory terms. For example, avoid gendered language (e.g., "chairman" instead of "chairperson"), and be mindful of cultural or religious sensitivities.

  • Training & Education: Provide ongoing diversity and inclusion training for employees, volunteers, and participants to raise awareness about bias, stereotypes, and unconscious discrimination. This can help foster empathy and build more inclusive communities.

3. Diversity in Recruitment and Representation

Diversity refers to recognizing, valuing, and embracing the differences between people, such as their race, gender, age, abilities, and backgrounds.

Actions for Diverse Recruitment and Representation:

  • Inclusive Job Descriptions: Ensure that job descriptions use inclusive language and actively seek candidates from underrepresented groups.

  • Unconscious Bias Training: Ensure that hiring managers undergo unconscious bias training to reduce bias in recruitment processes, promoting diversity in the workplace.

  • Equal Opportunities Policies: Organizations should have clear, written policies that ensure equality in recruitment, promotions, pay, and career development, regardless of an individual’s background or characteristics.

  • Workforce Demographics: Organizations should aim for a workforce that reflects the diversity of the communities they serve. This includes ensuring diversity in senior leadership roles and promoting equal access to career progression.

4. Equality in Service Provision

Ensuring equality in the services offered by an organization means that all individuals can access the services without discrimination.

Actions for Ensuring Equality in Services:

  • Tailored Support: Offer tailored services that meet the needs of different communities, such as language support for non-English speakers or specific accessibility support for individuals with disabilities.

  • Affordable Access: Ensure that the services you provide are affordable and accessible to individuals from all economic backgrounds, particularly disadvantaged or marginalized groups.

  • Inclusive Programming: Ensure that programs and activities cater to a diverse audience, taking into account different cultural backgrounds, learning needs, and physical abilities.

  • Feedback Mechanisms: Create inclusive feedback mechanisms for service users from diverse backgrounds. This can include multilingual feedback options, anonymous surveys, or accessible reporting systems for those with disabilities.

5. Addressing Systemic Inequality

While individual actions are important, addressing systemic inequality requires long-term structural change. This involves challenging power dynamics and recognizing and dismantling systemic barriers that contribute to inequality.

Actions to Address Systemic Inequality:

  • Data Collection and Analysis: Collect and analyze data on who uses your services, who is employed, and who benefits from opportunities within the organization. Identifying trends in underrepresentation can highlight areas where systemic inequality needs to be addressed.

  • Equity Initiatives: Offer specific support programs for underrepresented groups, such as mentorship, scholarships, or leadership training for those from marginalized backgrounds.

  • Advocacy and Allyship: Actively advocate for the rights and needs of marginalized communities. This includes standing against racial, gender, and disability discrimination, as well as supporting wider societal equality movements.

6. Psychological Safety and Wellbeing

Psychological safety is about creating a work and community environment where everyone feels safe to express their thoughts, ideas, and concerns without fear of retaliation, bias, or harassment.

Actions to Ensure Psychological Safety:

  • Zero-Tolerance Policy for Harassment: Implement clear policies and procedures for reporting harassment, discrimination, or bullying, ensuring that all individuals feel safe and supported.

  • Support Systems: Offer mental health support services, employee assistance programs, and access to counseling or coaching for individuals who may face psychological stress due to discrimination or harassment.

  • Inclusive Events and Activities: Ensure that all events or activities are inclusive, with clear anti-discrimination policies in place. Be proactive in making spaces feel welcoming for individuals from diverse backgrounds.

7. Measuring Progress and Impact

To ensure that your diversity and inclusion efforts are effective, it is crucial to establish measurable goals and regularly track progress.

Actions for Measuring and Evaluating Impact:

  • Set Clear Goals: Establish specific diversity and inclusion goals, such as increasing the representation of underrepresented groups, reducing discrimination complaints, or improving accessibility.

  • Monitor and Report: Regularly review diversity metrics, including recruitment data, employee surveys, feedback from participants, and diversity training completion rates. Publish the results to ensure transparency.

  • Feedback and Improvement: Collect feedback from employees, volunteers, and participants on diversity initiatives and use this feedback to make adjustments and improve ongoing practices.

8. Building Community and Stakeholder Relationships

Building relationships with communities and stakeholders that reflect the diverse society we live in is critical for fostering inclusion and equality.

Actions for Community Engagement:

  • Partnerships: Form partnerships with local diversity organizations, community groups, and stakeholders who can offer guidance on creating more inclusive practices.

  • Outreach Programs: Create outreach programs aimed at engaging underrepresented communities and increasing their participation in your services, programs, and activities.

  • Celebrating Diversity: Celebrate diversity through events, awareness campaigns, and cultural recognition days. These initiatives help create an environment where diversity is acknowledged and valued.

Conclusion: Moving Toward an Inclusive 2025

The UK’s approach to Inclusion, Equality, Diversity, and Inclusion (IEDI) in 2025 must be more proactive, ensuring that communities and organizations not only follow laws and regulations but also create inclusive, respectful environments that embrace diversity at every level. By following these guidelines, organizations can foster an environment where all individuals are treated fairly, have equal access to opportunities, and are supported to thrive regardless of their identity or background.

Through continued education, collaboration, and commitment, we can achieve a more inclusive and equal society by 2025.

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